Why Complete a Privacy Impact Assessment (PIA)
Schools and Districts use PIAs to help them comply with B.C. privacy legislation. Through the PIA process, Schools/Districts:
Identify and evaluate potential privacy risks of new initiatives and programs
Mitigate privacy risks to protect students’ and educators’ personal information
Communicate data security measures to parents, students and educators
Collect appropriate consent
The privacy office(r) or PIA drafter in a School/District can help to:
Determine internal policies for review and sign-off of PIAs
Answer questions about the PIA template and FIPPA
The Privacy and Access Helpline (Privacy.Helpline@gov.bc.ca) can also answer questions.
Note: Schools/Districts must keep completed PIAs on site in a secure location for the purpose of a Privacy Commissioner’s Audit.
What if no personal information is involved?
Even if no personal information is involved in a new initiative, Schools/Districts should still complete Part 1 of the PIA and submit it to their privacy office(r), with the signature page.
By doing so, School/Districts will follow best practices and meet the requirements of FIPPA.
Personal information is defined as “Recorded information about an identifiable individual other than contact information.”
Personal information is not just your name, address, email and phone number. It can also include:
Age, sex, religious beliefs, sexual orientation, marital status, blood type
Health, education, financial, criminal or employment records
Social Insurance Number (SIN) and Personal Education Number (PEN)
Personal views, opinions, beliefs or associations
What information do websites collect?
Websites you visit collect a significant amount of information, even if you don’t log in. This can include:
Songs or plug-ins you’ve downloaded
Your computer's technical configuration
Websites you’ve recently visited
Your email address and more
People can learn a lot about you if they combine this with information you’ve already shared on social media, shopping, or entertainment sites.
To learn more about this, login with your member account and click here to search by the Category - Guides.
How is personal information collected?
Websites collect information in many ways. For example, you share personal information every time you:
Create an online profile or register to join an online community
Take a survey or enter a contest
Subscribe to a newsletter or sign up for an online promotion
Send an e-card and more