Understanding the Requirements
Focused ED worked with Coquitlam School District to analyze their technical solution which included MS forms, Sharepoint lists, and Power Automate workflow. The analysis showed they had assets in place which supported the development of this technical solution. The technical solution was the end point...not the starting point.
Their foundational work included the development of policies and procedures; risk analysis; creation of review criteria; and the establishment of roles with assigned responsibilities. Without these building blocks in place, the technical solution ( the 'form'), will not meet privacy compliance requirements.
To guide districts in their own work, Focused ED has developed templates, and provided examples to support planning, based on Coquitlam's approach.